Conference travel policies differ depending on your admission year. Please review the appropriate policy document for your cohort to ensure you meet all requirements and deadlines. If you’re unsure which policy applies to you, contact the HOS Graduate Programs Office for assistance.

Students must receive pre-approval from the HOS Graduate Programs Office prior to attending the conference to be eligible for this funding. Decisions will be sent to students within 10 business days of when a completed form and supporting documents are submitted. Students need to carefully read through the HOS travel policies below.

Conference Travel Funding Request Form

How Conference Travel Funding Works

HOS graduate students are required to pay for all their approved expenses up-front and seek reimbursement from the College of Hospitality upon return from the conferences. Reimbursement for expenses associated with research projects such as data collection, printing, etc. may be sought immediately upon incurred expenses. Students must submit all appropriate receipts to the College of Hospitality Business Office within 10 business days after the end of the conference. Please email all receipts and documents to hospitalityfinance@unlv.edu for review and payment. Please note that students will not be eligible for reimbursement if they do not provide receipts within this 10-day window.

A student’s reimbursement will be directly disbursed into their UNLV student account. If the student’s account has an outstanding balance, these funds will be used to pay this account balance, and the remainder will remain in the student’s account. Students will need to request a payment directly to themselves for the remainder balance if they wish by contacting Cashiering & Student Accounts Office at 702-895-8482. Students may also enroll in the direct deposit option, which is convenient and provides quick access. To enroll, please visit https://www.unlv.edu/cashiering/refunds

Nonresident International Students on F-1 visa:  Please note that these reimbursements are subject to a mandatory 14% IRS tax as they are considered a benefit to the student. The nonresidents Alien students receive a 1042-S form in February reporting this information which they use to prepare their1040NR tax return. For further information please contact Nonresident Alien Tax Compliance Office at nrat@unlv.edu.

Practice Your Presentation before the Conference

The COM Lab offers appointments for students to come in and practice their conference presentation and receive feedback. Book an appointment today!

Printing Your Poster

The UNLV Library can assist you with printing your poster. To learn more about this service and the cost, please visit https://www.library.unlv.edu/spaces/poster_printing.